Annual Notice of Student Privacy Rights Under FERPA
2023-2024 School Year
The Family Educational Rights and Privacy Act (FERPA) gives parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the Petey Greene Program’s student's education records.
Under FERPA, parents or eligible students have the right to:
Inspect and review the student’s education records within 45 days from the day that the Petey Greene Program (PGP) receives a request for access.
Parents or eligible students who wish to inspect their child’s or their education records should submit a written request, identifying the records they wish to inspect, to pgp@peteygreene.org or PGP’s mailing address (below). A PGP representative will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
Request amendment of the student’s education records that the parent or eligible student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Parents or eligible students who wish to ask the PGP to amend their child’s or their education records should submit a request to pgp@peteygreene.org or PGP’s mailing address (below) to identify the part of the record they want changed and the reason for doing so. If the PGP decides not to amend the record as requested, the PGP will notify the parent or the eligible student of the decision, their right to a hearing, and specific hearing procedures.
Provide written consent before the PGP discloses personal identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. Cases permitting disclosure without consent include:
Disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibility. A school official must be under the direct control of the PGP with respect to the use and maintenance of PII from education records. Direct control may be achieved by physical or technological controls, administrative policies, written agreement, or other sufficient measures. School officials include:
PGP board members, employees (administrators, supervisors, or support staff members), and volunteers (instructors or tutors)
People and entities whom the PGP engages to perform services it would otherwise use its employees. This includes contractors, consultants, volunteers, and other outside providers, such as community-based organizations.
Upon request, the PGP discloses education records without consent to officials of another educational institution at which a student seeks or intends to enroll. In such circumstances, the PGP will make a reasonable attempt to notify the parent or eligible student of the records request.
In addition, FERPA permits the disclosure of personally identifiable information without consent in the following circumstances, most of which are subject to additional requirements and limitations found in § 99.31 of the FERPA regulations:
To authorized representatives of federal, state or local educational authorities in connection with audit or evaluation of federal- or state- supported education programs or enforcement or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any such activities on their behalf.
To state and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a state statute that concerns the juvenile justice system and the system’s ability to effectively serve a student.
To organizations conducting studies for, or on behalf of, the PGP
To accrediting organizations to carry out their accrediting functions
To parents of an eligible student if the student is a dependent for Internal Revenue Service (IRS) tax purposes;
To comply with a judicial order or lawfully issued subpoena if applicable requirements are met
To appropriate officials in connection with a health or safety emergency
To fulfill a request for data that the PGP defines as “directory information.” See below for more information.
File a complaint with the U.S. Department of Education concerning alleged failures by the PGP to comply with the requirements of FERPA. Complaints may be mailed to the office that administers FERPA or sent by email to FERPA.Complaints@ed.gov.
Student Privacy Policy Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
Directory Information
FERPA requires that the PGP, with certain exceptions, obtain written consent from parents or eligible students prior to the disclosure of PII from the student’s education records. However, the PGP may disclose appropriately designated “directory information” without written consent, unless a parent or eligible student has advised the PGP to the contrary in accordance with PGP procedures.
Directory information is student data contained in education records that would not generally be considered harmful or an invasion of privacy if disclosed. Under PGP policy, the following information is designated as directory information:
Student name
Telephone number
Electronic mail address
Date of birth
Grade level
Major, field of study, or subject focus for tutoring sessions
Enrollment status and program enrollment
Dates of attendance (“from and to” dates of enrollment, does not include specific daily records of a student’s attendance)
Degrees, honors, and awards received
Previous educational agency or institution attended
Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems or displayed on a student ID badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with a PIN, password, or other factor known or possessed only by the authorized user
Where possible, the PGP will still make a reasonable effort to notify the parent or eligible student and obtain verbal or written consent before sharing directory information. The PGP retains the right to refuse disclosure of directory information and its discretion, if the PGP believes such disclosure would be an infringement on student privacy rights.
If parents or eligible students do not want the PGP to disclose any or all types of information designated above as directory information, the parent or eligible student must notify the PGP in writing at pgp@peteygreene.org or the mailing address below.
The Petey Greene Program
22 Stockton Street
Princeton, NJ 08540